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Posts Tagged ‘howto’

Embedding a live Twitter search in Keynote 09

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Sometimes a simple idea strikes you whilst planning a presentation. This time it was:

Why can’t I embed a live Twitter search in my slides?

Although I never used the functionality, it turns out it was entirely possible to do this in versions of Keynote before Keynote 09 using ‘Web View’.

Gah.

Typical.

Undeterred, I came across this post which provides a Keynote 08 file consisting of a single Web View-enabled slide which, happily, works in Keynote 09.

This means that during my ALT-C 2010 presentation for JISC Advance I can show tweets using the hashtags #altc10 #ja in order to get some live feedback. Note that you if you embed a search from the Twitter homepage you’ll have to replace the %23 with # and %20 with a space in the URL that’s pasted into the Keynote Inspector box.

Here’s the result:

Questions? Ask away in the comments below! :-D

Posted: August 26th, 2010
Categories: Technology
Tags: , , , , , ,
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How to design the ultimate presentation.

Introduction

This post has been a long time coming, but there’s three specific short-term causes to it appearing now:

  1. I’ve seen some fantastic content and ideas be let down by woeful presentations recently.
  2. Before next week’s JISC infoNet planning meeting, I’ve been asked to give some advice to my colleagues about presenting effectively.
  3. My Dad had an interview for a promotion last week and I helped him with his presentation.

Every awesome presentation has the following. Yes, every single one.

  • A call to action
  • One or more ‘hooks’
  • Appropriate pace
  • Little on-screen text
  • Imagery

How to plan the ultimate presentation

A quick Rico Cluster on my study wall using whiteyboard

Start with your ‘call to action’. What do you want people to go away and do/think/say? Put that in the middle of a large piece of paper, or – better yet – a large whiteboard.

Around it, write down everything that you want to say on the topic. Spatial location indicates relatedness (i.e. the close it is to another point the more related it is to it). Draw a circle around every point. You’ve just created a Rico Cluster!

Next, identify your key points. They’re the points within circles that give your presentation its structure, those that would be noticeable if absent.

Finally, think about the order of your presentation. It goes something like this:

Hook –> Challenge –> Story –> Call to action

Designing the visual element of your presentation

You should by now know what the start and the end of your presentation is going to entail. You should have an idea of how you’re going to ‘hook’ the audience’s interest and then provide a ‘call to action’ at the conclusion.

Notice that I haven’t mentioned anything about the length of your presentation yet. That’s because it doesn’t really matter whether you presentation is 5 minutes or over an hour, the principles are the same! All that changes with the length of your presentation is the amount of content you need to prepare, and strategies for dealing with the wandering concentration of your audience. More of the latter in a moment.

I’m going to outsource the rest of this section to two wonderful resources I’ve come across recently. The first is mis-titled in my opinion: The Top 7 PowerPoint Slide Designs is actually about the structure and design of your presentation as a whole, rather than PowerPoint. It’s always good to have examples up your sleeve to broaden your repetoire.

The second is embeddable. I just love the focus on passion and significance coupled with practical advice!

Of course, you don’t have to use slides! For my Director of E-Learning interview, I made up a hashtag on Twitter and put that on the screen whilst I blu-tacked A4 sheets of paper to several walls… :-p

Kicking-ass when delivering the presentation

We’ve dealt now with the hook, the call to action, and having little on-screen text. This final section, then, deals with pace and imagery. A grasp of the appropriate use of pace is one reason why very good teachers are almost always very good presenters: they know when to speed things up and when to slow them down.

For example, if you’re letting people know about this amazing, exciting new thing then you’ll talk really quickly with lots of enthusiasm in your voice. If you’re emphasising a key point, on the other hand, you may want to take your time. Either way, it’s very important to practice. Use a video camera. Failing that, talk into the mirror. As a last resort, talk to a chair in the corner of the room. Seriously.

It’s obvious, but seemingly not understood by many. Your presentation is not the slides! Your presentation is the sum total of the experience people get when watching and listening to you present. That’s why imagery is extremely important. It’s more than appropriate and good-looking pictures on a screen. It’s about being evocative. It’s about using metaphors. It’s about conjuring up a world where people can’t help but respond to your call for action.

Conclusion

I’d love to help people present better. I’m not perfect myself – no-one is – but having a commitment to getting better at something means you’re half-way there to being better at it. And yes, these things can take huge amounts of time to do properly. One recent presentation of mine took, altogether, one hour for every minute I spent presenting! But, as Yoda famously says in Star Wars:

Do, or do not. There is no ‘try’.

Please feel free to get in touch if you think I can help! :-D

Image CC BY helgabj

Posted: June 25th, 2010
Categories: design
Tags: , , , , , , ,
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HOWTO: Google Scholar email alerts

I’ve explained before how to use Google Scholar to do some of the heavy lifting for you when doing academic work. In this post I want to show briefly how you can get email alerts on  specific search terms. It’s easy! :-)

Once you’ve done that, simply fill in the boxes:

You can access Google Scholar at http://scholar.google.com

***BONUS*** I found out after writing this post that the Google Scholar team have launched their official blog. Their first post covers what I’ve mentioned above. But I still think showing rather than telling is better… :-p

Posted: June 17th, 2010
Categories: Technology, Thesis
Tags: , ,
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Surviving to thriving: 10 steps to ensure you remain productive after a rough night.

Introduction

Whether it’s being woken up several times by our children, the eternal racket of noisy neighbours, or simply going to bed late and sleeping restlessly, we’ve all been in the situation where we need to be productive after a rough night.

These 10 steps help me be productive after a rough night. I hope they work for you too! :-D

1. Don’t snooze

The likelihood is that if you’re having a rough night you’ll probably wake up half an hour to an hour before your usual waking-up time. Get up! Whilst it’s tempting to stay in bed, snoozing actually has a worse effect on your productivity than getting up and getting on with your day.

You can always go to bed early at the other end!

2. Have a cold(er) shower

I remember reading in Men’s Health magazine that having a cold shower after running or a work-out helps your muscles to recover more quickly. It also stimulates your skin. In fact, I end every shower that I have with a quick burst of freezing cold water. This means that even in the middle of winter the bathroom seems warm…

In terms of our current focus, a cold (or colder) shower stimulates your skin and makes you feel a bit more alive/human. It gives you a jolt similar to a double espresso… ;-)

3. Bounce!

My wife’s got a mini-trampoline. It was a bit of a fad: she’d bounce during watching Friends back in the day. I noticed that she would always seem happier afterwards, but attributed this to watching comedy.

In fact, research shows that bouncing stimulates the brain and releases endorphins. You may not have a trampoline, but you can bounce on the spot. Aim for 100 bounces – it’s enough to make you slightly out-of-breath and feel a lot better!

4. Focus on others

The chances are that if you’ve had a rough night then anyone else you live with will have done as well. Focus on them. Make sure they’re OK. The last thing you want to do is have an argument with people you live with and care about because you’re both tired.

Do something nice for them – make them breakfast, iron their clothes, smile at them – whatever. The very act of focusing on someone other than yourself will make you feel better.

5. Eat carbs

If you’re anything like me you’ll be tempted to head for something sweet for breakfast the morning after a rough night. It’s the sugar your body’s craving. Instead of heading for the leftovers of last night’s dessert, choose something that will stand you in good stead for the day.

Try some muesli, perhaps with some fruit. Not a big fan? Eat lots of toast. The carbohydrates will release energy slowly, keeping you productive until you next meal. Choose sugar, and you’ll suffer from blood sugar spikes and troughs, making a bad situation worse.

6. Write down two things to achieve today

You might have a to-do list as long as your arm, but focus on just two things to achieve before you get back into bed for that much-anticipated next sleep. Perhaps during your breakfast write down something to achieve before lunch and then another thing to achieve before you head home for the day.

Slimming down your to-do list and focusing on just a couple of goals means that you will feel the sense of achievement experienced when you complete something worthwhile.

7. Clear your mind during your commute

If you usually listen to the radio or your favourite music, it’s worth abstaining today. Silence is best but repetitive, fairly nondescript music works as well. Think about the two things you need to get done today and think about how to achieve them.

Another thing to do is to let go. It’s easy to be overcome with negative emotions when you’re tired. Let go of frustrations, anger and other negativities that would otherwise affect your productivity.

8. Stick to routines

It’s tempting to try and cut corners when you’re tired, to avoid doing the routine so you can get to the things you’ll be judged on and held accountable for. But those routine tasks are there for a reason: they underpin everything else that you do. So don’t ignore them. Stick to, for example, keeping things tidy, in order, email answered and making your presence known.

The idea is to move from surviving to thriving. Without the routines and workflows that underpin your productive system, you’ll end up in productivity ‘negative equity’. Which is not a good place to be. :-o

9. Take a caffeine nap

I’ve written before about how useful caffeine naps can be. The idea’s a simple one: drink a cup of coffee, close your eyes and relax for 15 minutes, wake up and get on with the rest of your day. I find they work best early afternoon an hour or so after lunch.

Even if you don’t go to sleep properly, you will experience moments where you’re not completely awake and you’ll certainly rest your eyes and relax. Then, just as you open your eyes the caffeine will be kicking in and you’ll be ready for the rest of the day! :-D

10. Read before bed

The biggest thing to avoid when you’ve had a rough night is not to have another one immediately afterwards. Whilst bouncing back from one rough night’s sleep is eminently do-able given the advice above, two in a row can kill your productivity until the next weekend.

Don’t look at screens for the hour before you go to bed. Hit the hay earlier than usual. Read something that will take your mind off things. Relax.

Conclusion

Do these work for you? Do you do anything different? Share you experiences and advice in the comments section below! :-)

CC BY-NC-SA crashbangsqueak

Posted: May 10th, 2010
Categories: Productivity
Tags: , , , ,
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Using a Sony Reader PRS-600 to make notes on academic articles.

I’ve been very impressed with my Sony Reader PRS-600 since I got it last week. It’s a great device for reading, highlighting and taking notes on academic articles. Since before I couldn’t find much useful video on how the highlighting and note-taking functionality works, I’ve quickly put together the above two minutes by way of demonstration.

Hope it helps. :-)

Note: those reading via RSS/email may need to click through to see the video – or view it on YouTube!

HOWTO: Create iTunes audiobooks from MP3s

I’ve been getting into audiobooks recently, but have been frustrated that they’ve been in MP3 format. I want them in iTunes audiobook format!* This article explained most of what I cover in the screencast below, but I’m delighted to have figured out how to use Automator on Mac OSX to make the file-renaming a whole lot less tedious… :-)

*As I explain in the video, having them in audiobook format rather than MP3 allows you to ‘bookmark’ a chapter if you don’t finish it. With MP3s you would have to start from the beginning again or fast-forward…

Posted: March 9th, 2010
Categories: Technology
Tags: , , , , , ,
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A quick way to add a ‘sparkline’ to your blog.

See that little graph thing at the bottom of this blog? It’s called a sparkline and shows the number of visitor over the last month. Here’s how to add one to your own blog, courtesy of Google Analytics and a WordPress plugin!

The only slightly tricky bit is replacing:

http://www.google.com/xxxxxxxxxx

with

http://chart.apis.google.com/xxxxxxxxxx

It shows you how to do it here, but it over-complicates things and is slightly out-of-date.

If you want to brush up on your HTML, you could do worse than this guide! :-D

Posted: February 2nd, 2010
Categories: Technology
Tags: , , , , , , , ,
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Got a blog? Do this simple thing to boost your readership.

Image CC BY derrickkwa @ Flickr
Image CC BY derrickkwa @ Flickr

I tried to do something very simple yesterday. Surprisingly, it caused me a bit of a headache. What was it? I just wanted to subscribe to some blogs via email.

Why would I want to subscribe to blogs via email? Well, for all I love Feedly, I have to go to a different location to access this. This involves a physical and conceptual shift. Making blog posts (or links to them) appear in my email inbox means I can’t really ignore them. In other words, I’m more likely to keep up-to-date.

However, when I went to subscribe to some blogs the option to subscribe by email wasn’t available to me (necessitating the use of xFruits) or seemed to be available but then didn’t work.

It’s trivial (and free!) to enable readers to subscribe via email to your blog. Here’s how:

1. Go to Feedburner and login using your Google account.

Feedburner login page

2. ‘Burn’ (i.e. add) your feed to Feedburner (you can find your feed URL by clicking on the RSS icon to the right in your address bar when you visit your blog):

Feedburner - burn feed

3. Within Feedburner, click on the ‘Publicize’ tab and then on ‘Email subscriptions’ on the left-hand side:

Feedburner - Publicize tab

4. Follow the (clear) instructions as to how to proceed. It shows you how you can add the option to subscribe via email to your blog’s sidebar.

Feedburner - Email subscriptions

5. Click on the ‘Optimize’ tab within Feedburner and then ‘BrowserFriendly’ on the left-hand side:

Feedburner - Optimize tab

6. Follow the instructions, enabling the BrowserFriendly service.

Feedburner - BrowserFriendly option

7. Make sure all the links to your RSS feed on your blog point towards the new Feedburner feed. If you’ve got a self-hosted WordPress-powered blog, the easiest way to do this is to download the relevant plugin to do this for you!

The result, if you follow these steps, will be that if users click on your RSS they should see something like this:

Feedburner-powered RSS feed

If you need any extra help or have some tips please use the comments section below! :-D

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Posted: October 25th, 2009
Categories: Technology
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How to restore a very large MySQL file without errors.

File this one under ‘geeky’ and ‘stuff that took me a while to find out so I’m sharing it with others’.

I *Heart* MySQL

Image CC BY-SA Kevin Severud @ Flickr

During the couple of days I’ve been off work ill this week I’ve transferred teaching.mrbelshaw.co.uk from a UK-based webhost to Bluehost (which hosts this, among other sites). It was about time my former blog (active 2005-2007) had some TLC as it was becoming progressively broken.

I had a 42MB MySQL database backup – the file that contains all of the blog’s important information (post and comment text, etc.) – but every time I tried to import this into a new database at Bluehost I kept getting timeout errors. It was then that I remembered I’d had this problem before and I’d managed to solve it with some sort of script that breaks the file up into smaller chunks to feed to the database incrementally.

After a while searching, I came across it again. It’s called BigDump and the process, if you’re familiar with installing WordPress manually, is fairly straightforward:

  1. Go into phpMyAdmin and execute DROP_TABLES on your target database.
  2. Download bigdump.zip from http://www.ozerov.de/bigdump.php and extract the zip file.
  3. Open bigdump.php using Notepad, TextEdit, or similar. Edit the relevant lines to point towards your database, username and password.
  4. Create a folder called dump on your web server and upload both bigdump.php and your MySQL database into that folder.
  5. CHMOD the folder recursively to 777 (i.e. give read/write permissions when accessed via the web)
  6. Access the script via (e.g.) http://yourdomain.com/dump/bigdump.php
  7. Follow the instructions!

This should lead to your database backup being successfully inserted into your new database. You can then use the data in whatever web app (i.e. WordPress) that you want! :-)

Posted: October 20th, 2009
Categories: Technology
Tags: , , , , , , , , ,
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A video introduction to using Google Calendar for timetables and meetings

I pushed out a new video to all staff at the Academy today. It’s 6 minutes long and demonstrates how to use Google Calendar in conjunction with Google Docs for lesson timetables and meetings. Although there’s unfortunately no RSS feed for it, you can catch these kinds of videos and general E-Learning stuff I produce over at NCEA E-Learning Updates.

This can be seen as an update to the following posts I wrote a few years ago:

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Posted: September 11th, 2009
Categories: Education, Technology
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