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The future of collaboration is federated

These days, people collaborate and work together from all over the world. As a supporter of open technology, I am interested in approaches that help individuals and teams collaborate better, no matter where they are. Ideally, these approaches use open standards. That’s why I’m interested in a decentralised approach to task management.

Imagine a tech conference being organised by three different organisations, each with their own task management system. This could lead to confusion, missed opportunities, and duplication of effort. But with federated task management, teams can connect to one another through ActivityPub, a decentralised protocol, making it easy to work together on tasks, share updates, and exchange ideas.

Here’s how it could work:

  1. The organising committee sets up a shared project within a system which is compatible with ActivityPub.
  2. The project is divided into sub-projects for various aspects of the conference, such as venue logistics, marketing, speaker coordination, and sponsor outreach.
  3. Each organisation can create and assign tasks to their team members, but also collaborate and share tasks with members from other organisations as needed.
  4. As tasks are completed or updated, the status changes are shared across the federated network, keeping everyone informed in real-time.
  5. The system sends notifications and reminders to assigned team members, ensuring that everyone stays on track and deadlines are met.
  6. Participants can communicate and share resources, such as documents, images, or links, using the built-in collaboration features of the system.

This approach is an improvement because it allows users to control their own data while still letting them collaborate with others. It makes working together much simpler, and it helps people focus on their tasks. This tool can be helpful for many industries, like education and advocacy groups. It shows how decentralised technology can help people work together better, without the limits of traditional systems.


This post is prompted by a conversation I had with Tibor Katelbach from Communecter who has started exploring this area. There’s some prior art from the Bonfire team with the Coordination extension, which was first discussed on their blog in 2021.

Screenshot of Bonfire Coordination extension

When I started moving away from Twitter towards the Fediverse around six years ago, people told me that social networks such as Mastodon would “never take off”. Yet here we are. I hope we end up with the same situation with federated task management.


Image: Visual Thinkery for WAO

The end of competition

The period of time I spent at the end of December consciously not working is one of the first where I wasn’t either (a) explicitly in competition with others, or (b) implicitly in competition with myself.


Competition can be good. It can be motivational and help us strive to be better / faster / stronger. But, too often, it can be damaging and cause us to act in ways that aren’t beneficial to ourselves or those around us.

I’ve been a gamer all my life and so the idea of beating myself (as a kind of ghost car) has always appealed to me. But, having reached the age at which almost every elite athlete has retired, I need to stop kidding myself that I’ll ever run a sub-20 minute 5k. That’s OK.

In addition, I’ve come to understand the approach my mother took to family board games when I was a child. She refused to play to win, instead making sure (as far as she could) that my sister and I never finished last. As a parent, I get that now.


A competitive approach to life is often justified by talking about “preparing young people for the real world”. It’ as if the so-called real world is red in tooth and claw. In my experience that’s not the case; the ‘real world’ is more focused on collaboration than competition.

So, perhaps we’ve got things backwards. Maybe the reason adult life involves competition is not because of the nature of the ‘real world’ but because capitalism demands competition, and so we bake it into childhood.


All of this has made me realise that while competition still has a role in my life, it’s a diminished one. I need to put it back in the box where it belongs, to be taken out where appropriate.

The rest of the time, I should be collaborating, helping bring attention to those who deserve it. That’s instead of (and it pains me to admit it) seeking the reassurance of “doing better” than others. We’re all in this together, after all.


This post is Day 82 of my #100DaysToOffload challenge. Want to get involved? Find out more at 100daystooffload.com.

Wiki backup: collaboration style

Last year, my wiki went down at dougbelshaw.com/wiki. For reasons too boring to go into, I was unable to resurrect it. This made me sad, particularly because there was some stuff on there that didn’t exist anywhere else.

After a brief period of mourning, I got on with my life. Noel De Martin, however, decided to do some digging via the Wayback Machine, and found several pages, which I’m copying-and-pasting to my blog for posterity.

What follows is a snapshot of my ‘Collaboration style’ page from October 2016.


This page is influenced by Peter Drucker’s excellent short book Managing Oneself and the section of Gwern Branwen’s website on his own collaboration style. Although slightly tangential, I’ve also always found Buster Benson’s Codex Vitae a useful thing to return to on occasion.


Right now, I’m 35. I was in formal education for 27 of those years, and had an employer for 11 of them. I’m now a consultant and everything I do is what comes under the broad umbrella of ‘knowledge work’:

Knowledge workers have high degrees of expertise, education, or experience, and the primary purpose of their jobs involves the creation, distribution or application of knowledge. (Thomas Davenport, Thinking For a Living

The problem is that this means that it’s difficult to know how to fit into the big picture. Here’s how Peter Drucker puts it:

[M]ost people, especially highly gifted people, do not really know where they belong until they are well past their mid-twenties. By that time, however, they should know the answers to the three questions: What are my strengths? How do I perform? and, What are my values? And then they can and should decide where they belong.

[…] [K]nowing the answer to these questions enables a person to say to an opportunity, an offer, or an assignment, “Yes, I will do that. But this is the way I should be doing it. This is the way it should be structured. This is the way the relationships should be. These are the kind of results you should expect from me, and in this time frame, because this is who I am.” (Peter Drucker, Managing Oneself)

In other words, you should always be on the front foot. Don’t accept other people’s expectations, but (as Socrates exhorted) we should know ourselves well enough to be able to accept or reject work based on introspection.

The person who has learned that he or she does not perform well in a big organization should have learned to say no to a position in one. The person who has learned that he or she is not a decision maker should have learned to say no to a decision-making assignment. (Peter Drucker, Managing Oneself)

Using these two examples as an initial lens, I do enjoy taking decisions when I feel like there’s been a proper process leading to that point. I certainly do not enjoy working within large organisations. I dislike hierarchy and bureaucracy intensely. I’m also quite different in terms of emotional make-up at different times of the year. As an ambivert, I find that the more extroverted side of my personality comes out between the spring and autumnal equinoxes, and for the other half of the year I’m more on the introverted side. I guess this can be frustrating for people who assume (or expect) consistency.

Elsewhere, Drucker mentions that another important question to ask oneself is, “Do I perform well under stress, or do I need a highly structured and predictable environment? I find this a false binary. While I don’t appreciate arbitrary deadlines (usually a function of an oppressive hierarchy) I structure my own fairly predictable environment. However, I mix this up by frequent flights into serendipity in both my reading and travel, as well as taking fallow days where I’m purposefully ‘unproductive’. These ‘Doug days’ as I’ve come to call them, are the reason I strive to work a four-day week.

Even people who understand the importance of taking responsibility for relationships often do not communicate sufficiently with their associates. They are afraid of being thought presumptuous or inquisitive or stupid. They are wrong. Whenever someone goes to his or her associates and says, “This is what I am good at. This is how I work. These are my values. This is the contribution I plan to concentrate on and the results I should be expected to deliver,” the response is always, “This is most helpful. But why didn’t you tell me earlier?” (Peter Drucker, Managing Oneself)

I’m strong on values and don’t like them compromised. I set great store by my logical approach, although I do try to temper that with empathy. The thing that I cannot stand more than anything in co-workers (and, indeed, my children) is when it’s obvious that the other person isn’t trying their best. There’s always cases where there’s genuine reasons for soft-peddling, but most of the time I expect people to bring their A-game.

My contribution to projects is often to problematise (assumed) simplicity, or to do the reverse – to simplify the complex. In this, I bring to bear my undergraduate philosophical training, as well as my postgraduate studies around ambiguity and metaphor. I find that we as humans think primarily through metaphor, even when we don’t realise, and don’t realise that there are different types of ambiguity.

Knowledge workers in particular have to learn to ask a question that has not been asked before: What should my contribution be? To answer it, they must address three distinct elements: What does the situation require? Given my strengths, my way of performing, and my values, how can I make the greatest contribution to what needs to be done? And finally, What results have to be achieved to make a difference? (Peter Drucker, Managing Oneself)

The difficulty in working in a field like edtech is that (as I argued in a recent post) it’s not really a coherent field or discipline. As such, it’s difficult to see where the boundaries are, and therefore what needs to be done. I suppose I bumble along as best I can using my knowledge and skills, but I certainly think there’s many of us who would benefit from adding scaffold around us.

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