Tag: organization

How to use Netvibes as a project management hub.

Posted on May 11, 2010 by Doug Belshaw

This guide is most easily done through screenshots. Apologies for the blurring out of information, but it’s necessary I’m afraid…

I’ve got lots of different projects on the go at the moment in my new role. I had to find a way to keep track of them fairly sharpish if I wasn’t going to fall behind. Thankfully, I’ve found a system that works really well for me. Here’s how to set up a system similar… 🙂

The first thing is to head over to Netvibes and sign up for a free account (if you haven’t done so already). When you’ve done that, start customising your ‘Home’ (dashboard) page:

I’ve used an iFrame to bring in the excellent TeuxDeux webapp here as well as a bookmark, webnote and holiday widgets. More on that later. Go ahead and set up your project tabs by clicking on the little ‘+’ icon to the right of Home. Add a little icon to make them stand out from one another:

For the project pages, I’ve chosen the following standard layout. It means I can see pretty much at-a-glance what needs doing (the to-do list) as well as notes to myself. The iFrames can go down at the bottom for things that I need to access often:

I use the following widgets in my project pages:

Adding these widgets in the relevant places and configuring them ends up with something similar to the screenshot below. Now rinse and repeat for the rest of your projects in other tabs and you’re sorted! 😀

How do YOU keep track of your projects? Do you use Netvibes differently? Explain in the comment section below!

How to ‘chapter’ your life to make it more productive.

Posted on March 22, 2010 by Doug Belshaw

I was again asked this week how I do it. How on earth do you fit in studying, a young family, blogging each day, and everything else you do? Of course, I pointed them towards #uppingyourgame: an educator’s guide to productivity, but it also got me thinking again about those things I do by habit, by intuition.

One of these is ‘chaptering’. In fact, I’m doing it right now. It can be done on a micro or a macro level and is a very simple concept. For example, I’ve just finished reading a chapter of a book I’m reviewing for an academic journal. Now I’m doing the first draft of this blog post. Then I’ll go back to the book.

Most people, I suppose, if given the same ‘to-do’ list that I wrote into my Moleskine notebook would chunk tasks. That is to say do all of the book-reading, then do all of the blogging, then all of the washing-up, and so on.

The difference between chunking and chaptering is that the former is time-agnostic, whereas the latter divides time into roughly equal sections. By this I mean that I’m likely to spend 15-20 minutes on each activity when chaptering, whereas the ‘chunker’ would spend as long as it takes to get the task done.

Inevitably, then, chaptering involves breaking down large tasks into smaller ones. Whilst I won’t set arbitrary time limits on activities, it does mean that I have a change of scenery and activity at least once every 30 minutes. I’ve found that associating certain geographic areas with certain activities works well. So, for example, whilst I’ll still be using my Macbook Pro, I may deal with my emails in my study whilst writing blog posts might be done on the dining room table.

I find this chaptering method not only keeps me focused, but means I can ‘parallel-task’. It works best when the activities are qualitatively different. Whilst I’m washing-up, for instance, I can still be thinking about the article I’ve just read.

On a macro level, chaptering can be applied not only to your working week (spending time on different projects and tasks on different days) but on different months (e.g. having a slightly different focus each month), and even on years and decades.

So I encourage you to have a go at chaptering. It works well for me. I’m confident it can work for you, too! 😀

How I organize my Ed.D. thesis

Posted on February 25, 2010 by Doug Belshaw

Sticky notes

Introduction

I’ve been studying towards my Doctor of Education (Ed.D.) qualification for almost 6 years now. My PGCE (teacher training qualification) at Durham University was the equivalent of the first year of an MA in Education. I thought it a waste not to continue with that on a part-time basis whilst I was teaching.

When it came to write the dissertation for my MA it wasn’t the greatest period in my life. I was told by my MA supervisor that I had the grades required to transfer to the Ed.D. if I wanted. At first I couldn’t see her logic; if I wasn’t in a position to complete my MA how would I be in a position to move up to a doctorate? But then she explained. If I transferred, I’d be able to take higher-level modules the next academic year rather than having to churn out a dissertation that academic year. I’d always had at the back of my mind that I’d like to do a PhD and so this made sense!

Tool choice: wiki

All of a sudden, then, I was a doctoral student. I didn’t quite fall into it, but even so it was going to take a step-change in attitude and organization. Going to get my Durham University student card replaced I laughed at it’s new expiration date: July 2012. That seemed a very long way off!

Up until starting my Ed.D. I’d had a fairly ad-hoc way of organizing my academic work. After all, although I’d written 20,000 words for my MA in Modern History in 2003, I’d organized my notes chiefly on paper – using my chunky (although at the time, stylish) laptop merely to write. I could see that this approach was going to change. Thankfully, when in 2006 I wanted to change programme, blogs, wikis and podcasts had just become all the rage.

I’ve used a wiki and a blog with my Ed.D. from the start. After toying with various wikis courtesy of the comparison at wikimatrix.org I decided it was important that I owned my own data. In effect, I sacrificed a little bit of ease-of-use and prettiness for speed, functionality and full control of my data. Whilst services such as Wikispaces, PBwiki and Wetpaint would have done the job admirably, they didn’t quite fit the bill.

I came across TiddlyWiki via Lifehacker. It’s an extremely lightweight wiki designed primarily for personal use. There’s a learning curve in terms of the syntax used to create, for example, things in bold and italics but once you’ve got used to this it’s second-nature. The standard version of Tiddlywiki is merely an HTML file. The massive advantage of this is that you can put it anywhere and it ‘just works’. Put it on a USB flash drive and you can work on it from any machine; put it on your website and you can read it from anywhere.

Although you could download the HTML file, work on it, and then re-upload it, I found this a little clunky in practice. After all, I wasn’t always in a position to fire up an FTP client to do so. On top of that, sometimes I would forget and/or have multiple versions of my wiki. Looking around, I came across ccTiddly, a server-side implementation of TiddlyWiki. In layman’s terms this meant that, upon installing it on my webhost’s server, I could not only access it from anywhere, but edit it from anywhere. In addition, clicking on a link means I can take it all offline quickly-and-easily when I want to. 🙂

Tool choice: blog

It’s amazing how quickly things change. At one time, the obvious choice for anyone creating an education-focused blog was Eduspaces. This aimed – and succeeded, to a degree – in creating a ‘community’ feel to blogs surrounding educational practice and research. You can still see the original blog I created there at eduspaces.net/dougbelshaw/weblog although when the owners announced it was shutting down, I transferred the posts first to teaching.mrbelshaw.co.uk and ultimately to here, dougbelshaw.com/blog.

I enjoy the amount of control that WordPress, my blogging software of choice, gives me over what I do with my thesis. More recently, I decided that having a separate category for my thesis-related posts here wasn’t enough; I went ahead and created another blog at dougbelshaw.com/thesis. WordPress is easy to extend and customise through the use of themes and plugins. One extremely useful plugin is digress.it (formerly CommentPress) which allows commenters to easily comment on particular paragraphs in addition to the whole post. 😀

Tool choice: mindmap

After doing a great deal of reading on the ‘literacy’ aspect of digital literacy (the construct which I’m analysing in my thesis) I realised that I had no real idea how to start to put it all together. I needed a visual way to represent what I’d learned and to plan out what I was going to say. I looked at various options for mindmaps but found the online ones (such as Bubbl.us) a little clunky and the offline ones inflexible.

I was delighted, therefore, when I came across XMind. The beauty of XMind is that not only is it free and Open Source, but the offline program allows you to put your mindmap online in an embeddable, zoomable way. Perfect! You can view the mindmap I created for that digital literacy overview here.

Workflow

My studying, then, tends to go something like this:

Skim-read article or chapter in book. Attempt to the main arguments to myself.
Go back through article or chapter with sticky notes, adding them at quotable/important parts.
Add relevant sections (highlighted with sticky notes) to my Ed.D. wiki, commenting on them as I go.
Come up with idea for synthesis/analysis of what I’ve been studying.
Create mindmap.
Write section/blog post.

It seems to work fairly well for me, but I’m always looking to improve! Recently, I’ve stuck a pinboard to the wall next to my desk. It allows me to keep those important, but sometimes fleeting, ideas buzzing around.

How do you organise YOUR studies? :-p

(Image CC BY Tom Coates)