in Productivity

Under-promise and Over-deliver: the language of productivity.

Remember time lost cannot be regained

I’m not going to look up the fancy psychological name for the process, but it’s a truism that we often don’t know what our opinions are or where we stand on a subject before we talk about it with someone else. That back-and-forth and interface with others not only helps cement our views on a topic, but helps to form our identity. It’s natural, therefore, that interactions with colleagues and friends shapes our self-identity.

When you’re communicating with others, you’re actually also communicating with yourself. Why? Because you’re the type of person who says the things that you’re saying. I’m sure I’m not the only one who is about to fire off an angry email, but goes back and re-drafts it in order not to further fan the flames. What I’m saying is that what you say about yourself to other people can actually shape how you are.

Most people over-promise and under-deliver. They say they’re going to be back from work before dinner. Then they’re not. They say that they’ll be able to achieve a certain target. Then they fail to hit it. I was the same until I read a productivity blog last year (I forget which) that talked about Tom Peters‘ mantra that you should under-promise and over-deliver. No-one is surprised when you achieve something you said you would or arrive at an agreed time. However, surpassing the target, or arriving early is often looked upon as a very positive trait in an individual.

Allied to this is the language you then use in your interactions. Be the type of person who can be trusted, the type of person who delivers. Which of the following would you rather receive?

Response A

Thanks for your email. Just got it. I’m working on a portfolio until late tomorrow, but will get the file to you then!

Followed by:

Here’s the file I promised you. Look forward to catching up next week!

Response B

On the other hand, there’s the usual:

Sorry I haven’t got back to you for a couple of days. I’ve been snowed under and then forgot! Oh well, apologies again, and please find the file you wanted attached.

Response A gives off the vibe of someone in control and who can cope with what’s being thrown at them. They’re the type of person who can deliver. Response B, however, smacks of someone who can barely cope with their inbox on a daily basis.

Who would you rather do business with?

(Image = Time Lost by gothick_matt @ Flickr)

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